Employee Relations
The Office of Employee Relations is responsible for administering faculty tenure, promotions, career development procedures, the collective bargaining agreement between the College and the American Federation of Teachers (AFT), and other labor relations matters. Additional responsibilities of the office include the administration of disciplinary, reappointment, performance appraisal and professional procedures. The office also monitors compliance with the College’s policy on Conflict of Interest, Intellectual Property, Code of Professional Responsibility, as well as other policies, statutes, regulations and procedures.
Attention 10 month AFT Faculty and Staff:
After consultation with the Union and in accordance with the CBA, СÃ×ÊÓƵ of NJ is officially announcing the start date of the Fall 2023 semester, August 30, 2023.
Contacts
Jennifer Hicks-McGowan
Interim Executive Director of Employee Resources & Strategic Initiatives
jhicksmc@ramapo.edu
Office: D-108
Phone: (201) 684-7566
Vacant
Director of Employee Relations – AFT
er@ramapo.edu
Office: D-109
Phone: (201) 684-7504
(PDF)
Adjunct Faculty Agreement 2019-2023Ìý(±Ê¶Ù¹ó)
Attention 10 month AFT Faculty and Staff:
After consultation with the Union and in accordance with the CBA, СÃ×ÊÓƵ of NJ is officially announcing the start date of the Fall 2023 semester, August 30, 2023.Ìý
Forms
- Outside Employment Questionnaire – PT and AdjunctÌý(±Ê¶Ù¹ó)
- Digital Signature InstructionsÌý(±Ê¶Ù¹ó)
2019-2023 AFT Full-Time/Part-Time AgreementÌý(±Ê¶Ù¹ó)
Salary Ranges for 10-month and 12-Month Faculty and AFT Professional Staff (PDF)
Attention 10 month AFT Faculty and Staff:
After consultation with the Union and in accordance with the CBA, СÃ×ÊÓƵ of NJ is officially announcing the start date of the Fall 2023 semester, August 30, 2023.
Assessment Only
- Calendar – 2024-2025 Assessment Only CalendarÌý(±Ê¶Ù¹ó)
- APAS InstructionsÌý(±Ê¶Ù¹ó)
- APAS-Form 2024 (PDF)
Forms
- Business Card Printing Authorization Form and Procedure
- AFT Tuition Reimbursement Form Electronic Signature (PDF) Once the form opens, download it and save to your computer and open with Adobe AcrobatÌý Policy & Procedure (PDF) Digital Signature Instructions (PDF)
- Common Application Form-fillable 9-20-23
Performance Based Promotions for AFT Professional Staff
- Calendar –
- ProceduresÌý(±Ê¶Ù¹ó)
Professional Staff (AFT) Resources
- APAS InstructionsÌý(±Ê¶Ù¹ó)
- APAS-Form 2024 (PDF)
- Sample Job DescriptionÌý(PDF)
Reappointment
- Calendars:
Staff 4th 5th 1st Multi-YearÌý
Staff – 2nd, 3rd & Part-Time (PDF)
Staff – Multi-Year(PDF)
Professional Staff – 4th 5th 1st Multi-Year Reappointment Calendar (PDF) - Procedure –ÌýAFT Single and Multi-Year Contract Consideration for Professional StaffÌýÌý(±Ê¶Ù¹ó)
- APAS Instructions (PDF) APAS-Form 2024Ìý(±Ê¶Ù¹ó)
- 2023-2024 AFT Professional Staff Checklist (PDF)
- Viewing Your Student Opinion Surveys
Other Resources, MOAs & MOUs
- Professional LeaveÌý(PDF)
- MOA – Compensatory Time for AFT Professional Staff & LibrariansÌý(PDF)
- MOU – APASÌý(±Ê¶Ù¹ó)
- MOA – Performance Based PromotionÌý(±Ê¶Ù¹ó)
- MOA – Annual Performance System (APAS) – Covid AY2019-20
- Mandatory COVID-19 Vaccination Policy Memorandum of Agreement
- COVID-19 Immunization Exemption/Extension Form
- MOA – After Hours Contact Tracers – COVID-19 Coordinator
- AFT Tuition Reimbursement Form Electronic Signature (PDF) Once the form opens, download it and save to your computer and open with Adobe Acrobat Policy & Procedure (PDF) Digital Signature Instructions
- Business Card Printing Authorization FormÌý(±Ê¶Ù¹ó)ÌýProcedureÌý(±Ê¶Ù¹ó)
- College & University Disclosure Form (Faculty Only) (PDF)
- (PDF)
- Request for Approval for Attendance at Events/Travel Authorization Request Form (non-faculty only)Ìý(±Ê¶Ù¹ó)ÌýDefinitionsÌý(±Ê¶Ù¹ó)
*PLEASE NOTE:Ìý All questions and inquires about Ethics should be directed to our General Counsel, Michael Tripodi, at extension 6975 or mtripodi@ramapo.eduÌý
For more information:Ìý /ethics-officer/
2019-2023 AFT Full-Time/Part-Time AgreementÌý(±Ê¶Ù¹ó)
Salary Ranges for 10-month and 12-Month Faculty and AFT Professional Staff (PDF)
Attention 10 month AFT Faculty and Staff:
After consultation with the Union and in accordance with the CBA, СÃ×ÊÓƵ of NJ is officially announcing the start date of the Fall 2023 semester, August 30, 2023.
The Office of Employee Relations is responsible for administering faculty tenure, promotions, career development procedures, the collective bargaining agreement between the College and the American Federation of Teachers (AFT), and other labor relations matters.
Faculty Resources
Career Development
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- 2024-2025 Career Development Calendar (PDF)
Current Calendar: Ìý2023-2024 Career Development (PDF) - Career Development Guidelines and ProcessÌý (PDF)
- Career Development Checklist (PDF)
- 2023-2024 Common Application Form-writable (PDF)
- Common Application Form-fillable 9-20-23 (PDF)
- Career Development Training Information Session 9-18-23 (PDF/PPT)
- Recording of Training Session 9-18-23 (Webex)..coming soon!
- Peer Evaluation Form (PDF)
- Viewing Your Student Opinion Surveys
- 2024-2025 Career Development Calendar (PDF)
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Faculty Scholarship Funding (FSF)
Ìý Ìý (Formerly known as Faculty Development Funding (FDF))
Faculty Handbook Additional Agreements (MOAs & MOUs)
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- Transition to Retirement Procedure and CalendarÌý(DOC)
- Compensatory Time for AFT Professional Staff & LibrariansÌý(±Ê¶Ù¹ó)
- Supplement Faculty WorkloadÌý(±Ê¶Ù¹ó)
- Promotion of Faculty from Instructor to Assistant ProfessorÌý(±Ê¶Ù¹ó)
- Alternate Faculty WorkloadÌý(±Ê¶Ù¹ó)
- Reappointment & TenureÌý(±Ê¶Ù¹ó)
- Student Opinion FormsÌý(±Ê¶Ù¹ó)
- Student Opinion Surveys – Spring 2020 (PDF)
- Student Opinion Surveys (Summer 2020) (PDF)
- Applied Music InstructorÌý(±Ê¶Ù¹ó)
- Procedures for Tenure Upon Appointment to a Position with Faculty RankÌý(±Ê¶Ù¹ó)
- Faculty Class Observations for Virtual Courses
- Annual Promotion Information Submittal Extension of Application Submittal Deadline and Electronic Submittal Guidance
- Schedule of Compensation for Work Stipends
- The Career Development Program
- COVID-19 Immunization Exemption/Extension Form(writable PDF)
-
Forms / Procedures
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- Faculty Request for Approval for Attendance at EventsÌý(±Ê¶Ù¹ó)
- College & University Disclosure Form (Faculty Only) (PDF)
- Business Card Printing Authorization FormÌý(±Ê¶Ù¹ó)ÌýProcedureÌý(±Ê¶Ù¹ó)
- AFT Tuition Reimbursement Form Electronic Signature (PDF)ÌýOnce the form opens, download it and save to your computer and open with Adobe AcrobatÌý Policy & Procedure (PDF) Digital Signature Instructions (PDF)
-
Other Resources
-
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- Convener Job DescriptionÌý(±Ê¶Ù¹ó)
- UPC Letter Solicitation TemplateÌý(DOC)
-
Payroll
Ìý Ìý A. Understanding Your Paystub
Promotion
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- Calendar – 2023-2024 Promotion (PDF)
2024-2025 Promotion Calendar - Training available at link below.Ìý Password is TwnG7tiHÌý
- Procedures:
5.0 Criteria for Appointment, Reappointment, Promotion and Reappointment with Tenure (PDF)
9.0 Promotion Process for Tenure Track Faculty Members (PDF) - Promotion Guidelines and Checklist (PDF)
- Faculty Promotion e-Binder Training Guide 9-21-23Ìý(PPT)
- Recording of Training Session 9-21-23 (Webex)..coming soon!
- Peer Evaluation Form (PDF)
- Viewing Your Student Opinion Surveys
- Calendar – 2023-2024 Promotion (PDF)
-
Reappointment
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- Calendars:
Faculty – 3rd Year Reappointment Calendar (PDF)
Faculty – 4th, 5th & 6th Year Reappointment Calendar REVISEDÌý(±Ê¶Ù¹ó) - Procedures:
5.0 Criteria for Appointment, Reappointment, Promotion and Reappointment with TenureÌý(±Ê¶Ù¹ó)
6.0 Renewal of Faculty Contracts (PDF) - Reappointment Process Guidelines and Checklist Ìý(±Ê¶Ù¹ó)
- Annual Reappointment Information E-binder – Revised 5-17-24 (PDF)
- Training Video – Annual Reappointment Information e-Binder Submittal Training Guide (Recording password: FiJr2RNC)
- Peer Evaluation Form (PDF)
- Viewing Your Student Opinion Surveys
- Calendars:
-
Sabbatical
Salary Range Adjustment
-
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- ProgramÌý(±Ê¶Ù¹ó)
- GuidelinesÌý(±Ê¶Ù¹ó)
-
Tenure
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- CalendarÌý –Tenure Calendar 2024-2025 REVISED (PDF)
- Procedures:
5.0 Criteria for Appointment, Reappointment, Promotion and Reappointment with TenureÌý(±Ê¶Ù¹ó)
8.0 Tenure Process at Ramapo (PDF) - Tenure Process Guidelines and Checklist(PDF)
- Annual Reappointment Information E-binder Submittal Training Guide – Revised 5-17-24(PDF)
- Training Video – Annual Reappointment Information e-Binder Submittal Training Guide (Recording password: FiJr2RNC)
-
Tenure by Exceptional Action
Faculty Handbook
The Faculty Handbook is a summary compilation of information contained in several independent sources, which include the policies and regulations of СÃ×ÊÓƵ’s Board of Trustees, Administrative rules and regulations and the collective bargaining agreement between the American Federation of Teachers (AFT) and the College. The Handbook seeks to provide a compact reference on topics of interest to the СÃ×ÊÓƵ faculty and staff. It is not intended to give complete and detailed information about all of the College’s policies and procedure. Its function is to serve as a guide to administrative and academic regulations, procedures and obligations as they now apply at this College. A college or university is, of course, never static. Policies and procedures constantly change, and as changes occur they will be reflected in this Handbook.
Revised Faculty Handbook (2023) Ìý(PDF)
Faculty Handbook Sections
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- Introduction (PDF)
- Mission Statement (PDF)
- Vision (PDF)
- Values (PDF)
- 1.0 Organization (PDF)
- 2.0 Faculty Personnel Policies and Procedures (PDF)
- 3.0 СÃ×ÊÓƵ of New Jersey Policy Prohibiting Discrimination in the Workplace (PDF)
- 4.0 Model Procedures for Processing Internal Complaints Alleging Discrimination in the Workplace (PDF)
- 5.0 Criteria for Appointment, Reappointment, Promotion and Reappointment with TenureÌý(±Ê¶Ù¹ó)
- 6.0 Renewal of Faculty ContractsÌý(±Ê¶Ù¹ó)
- 7.0 СÃ×ÊÓƵ Tenure and Promotions Plan (PDF)
- 8.0 Tenure Process at Ramapo (PDF)
- 9.0 Promotion Process for Tenure Track Faculty Members (PDF)
- 10.0 Faculty Scholarship Funding (FSF) Procedure (PDF)
- 11.0 Sabbatical Leave Policy and Procedures (PDF)
- 12.0 Obligations to Attend Special Meetings and CommencementÌý(±Ê¶Ù¹ó)
- 13.0 Office Hours for Student ConsultationÌý(PDF)
- 14.0 Statement Concerning Conduct, Responsibility, and Due Process (PDF)
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APPENDICES
APPENDIX A:Ìý APPENDIX A – Career Development ChecklistÌý(±Ê¶Ù¹ó)
APPENDIX B:Ìý APPENDIX B – Updated Peer Review Letter for Promotion-Tenure (PDF)
APPENDIX C:Ìý APPENDIX C- Promotion Process Guidelines and Checklist (PDF)
APPENDIX D:Ìý APPENDIX D – Reappointment Process Guidelines and Checklist (PDF)
APPENDIX E:Ìý APPENDIX E-Tenure Process Guidelines and Checklist(PDF)
APPENDIX F:Ìý APPENDIX F- Sabbatical Application ChecklistÌý(±Ê¶Ù¹ó)
APPENDIX G:Ìý APPENDIX G-Common Application Form- writable (PDF)
Common Application Form-fillable 9-20-23(PDF)
APPENDIX H: APPENDIX H – Faculty Scholarship Funding Checklist 10-11-23
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- MOA- Study Abroad Memorandum of Agreement (PDF)
- Teacher Education Memorandum of AgreementÌý(DOC)
- Faculty Development Funding (FDF) Memorandum of Agreement (MOA)Ìý(±Ê¶Ù¹ó)
- MOA – Compensatory Time for AFT Professional Staff & LibrariansÌý(PDF)
- MOU – APASÌý(±Ê¶Ù¹ó)
- MOA – Performance Based PromotionÌý(±Ê¶Ù¹ó)
- MOA – Annual Performance System (APAS) – Covid AY2019-20
- Mandatory COVID-19 Vaccination Policy Memorandum of Agreement
- COVID-19 Immunization Exemption/Extension Form
- MOA – After Hours Contact Tracers – COVID-19 Coordinator
- Sabbatical Memorandum of Agreement – 2014Ìý(±Ê¶Ù¹ó)
- Intellectual Property and Online Courses
- Amended MOA Intellectual Property and Online Courses (5-30-23-PDF)
- Mandatory COVID-19 Vaccination Policy Memorandum of Agreement (PDF)
- MOA – After Hours Contact Tracers – COVID-19 Coordinator
- MOA – Voluntary Separation from Service Incentive Plan
- MOA – Non-Tenured Teaching Positions (Lecturer)
- MOA Podium 5-30-23
- MOA -The Career Development Program – 2022-2023Ìý(±Ê¶Ù¹ó)
- MOA -Career Development 7.6.23 (PDF)
- MOA – AFT for VSIP 2024
- MOA-Discontinuation of +1 Credit Graduate Payment (PDF)
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Manager Performance Appraisals are handled by the People Operations and Employee Resources Department. Please see the attached link for more information:Ìý/poerd/performance-evaluation/.